Administrative Assistant

Administrative Assistant (Marketing)

We are searching for an experienced Administrative Assistant in Victoria, BC, to work closely with the VP of Marketing to help deliver content for our website, social media, advocate programs, and events. Are you are a self-starter with very strong attention to detail and excellent business communications skills? Are you comfortable working independently in a small, fast-paced technical environment? If you answered yes, we would love to hear from you!

About StarFish Medical

StarFish Medical, Canada’s premier medical device development group, is an integrated team of 100+ technical product development professionals who work on device design projects for North American and international customers.

Located near Uptown in beautiful Victoria, BC, StarFish Medical’s open concept office is an environment filled with both a sense of driven scientific and engineering excellence, and also genuine employee engagement and transparency that is truly meaningful. You will work with some of the best design strategists, designers and engineers in North America to help direct, create and deliver cutting edge products for international medical device markets. Our project areas range from tactical EMS products, surgical tools and consumer diagnostic devices through to high volume disposables, complex IVD systems, imaging technologies and lab equipment.

If you want to be a part of the innovation and excitement of StarFish Medical, we encourage you to apply!

StarFish Medical offers:

  • The opportunity to work on cutting edge technology
  • Satisfaction of helping others through medical device technology
  • An organization with strong core values
  • A team oriented/collaborative environment
  • An award winning creative, collegial, and supportive company culture
  • Profit sharing
  • Competitive compensation
  • Excellent benefits package
  • Monthly All-hands meetings
  • Active social committee
  • 50% BC Transit cost sharing
  • Galloping Goose access close by
  • Shower facilities for midday runs or biking to work

If you want to be a part of the innovation and excitement of StarFish Medical, we encourage you to apply!

Position Profile:

Reporting to the Vice President of Marketing for StarFish Medical and ViVitro Labs Inc., the Administrative Assistant helps deliver content for websites, social media, advocate programs, and events. The ideal Administrative Assistant will have prior administrative experience, the organizational capability to prioritize tasks in a fast-paced atmosphere, the ability to follow instructions on detailed tasks, and the experience to push through problems and accomplish challenging projects. The satisfaction that comes from doing a great job, and helping support marketing to make the organization successful, are driving motivators for you. Confident, self-motivated and collaborative, the Administrative Assistant (Marketing) will enjoy hands-on work, a combination of creative and detailed organizational activities, and delivering great results on a tight budget.


  • Collect metrics that monitor effectiveness of lead generation programs including content, events, direct marketing campaigns, social media, website, etc.
  • Organize marketing meeting calendars and logistics.
  • Monitor and post social media content.
  • Review all external facing content for consistency with Brand Identity guidelines.
  • Assist project managers in collecting and managing loyalty and advocate program elements including photographs of client visits, and CRM/mailing lists.
  • Organize, maintain and assist easy access and re-use of marketing content.
  • Work with technical employees to create, edit, and publish content including blogs, videos, brochures and presentations.

Qualifications and Abilities:

  • A positive can-do attitude with the willingness to roll up your sleeves and help get the job done.
  • A flexible, confident personality with a collaborative approach.
  • At least two years of administrative support in a dynamic environment, and experience in a B2B technology company or in the medical device industry would be considered a plus.
  • A degree or diploma in administration, marketing, or communications, or equivalent experience.
  • Experience generating content for multiple mediums including social media, websites, newsletters, product collateral, whitepapers, news releases, etc.
  • Strong proficiency in Microsoft Word, Excel, and PowerPoint, and Adobe Creative Suite a plus.
  • Photography and basic image editing knowledge would be a bonus.
  • B2B social media posting/sharing.
  • Able to build and maintain relationships with outside contractors.
  • Highly organized, with strong time management skills and very detail oriented.

How To Apply:

Qualified applicants are encouraged to apply in confidence to TallSky Consulting ( with a resume and a covering letter that includes your salary expectations, and describes how your education and experience meet the requirements of this position.

We thank all applicants who apply; however only those selected for consideration will be contacted. No phone calls please.