Senior Event Specialist – Victoria

StarFish Medical is a leader in medical device innovation, helping med-tech visionaries across North America overcome complex technological barriers. As Canada’s premier service provider specializing in medical device design, development, and contract manufacturing, we are committed to creating groundbreaking products that enhance health and save lives.

We are expanding our visibility through conferences, webinars, and regional meet-ups and, therefore, are looking for a Senior Event Specialist to join our growing team. This is your opportunity to take ownership of impactful events—from speaker outreach and venue selection to flawless execution and post-event analysis—while building meaningful connections that amplify our brand.

Reporting to the Director of Marketing, the Senior Event Specialist will oversee the end-to-end planning and execution of StarFish Medical’s events. You will be instrumental in sourcing and engaging high-profile speakers, securing ideal sponsors and venues, and ensuring every detail aligns with the company’s goals and brand.

This role requires a willingness and ability to travel to various locations in Canada and the US as needed.

Location

Victoria, Ontario.

At StarFish Medical, we believe the best ideas come to life when people connect in person. That’s why we’ve embraced an in-office work model that fosters collaboration, creativity, and a strong sense of community. Our workplace is designed to inspire—whether it’s through spontaneous brainstorming sessions, casual conversations that spark big ideas, or simply working side by side with your team.
Picture starting your day with the aroma of freshly baked goods and a warm cup of coffee or tea to kick-start your morning. Need a break? Relax in our lounge, challenge a colleague to a friendly game, or join social events that keep our workplace lively and engaging!

Base salary range is between:

84264.96 – 105331.20 CAD for this position. Annual variable compensation tied to the completion of goals has a target of up to 10% of the base salary. Employees are also eligible to earn profit sharing.

Benefits of working at StarFish Medical

An exciting career working with a genuinely talented and ambitious team, combined with:

• The opportunity to work on groundbreaking technology.
• Award-winning culture with deep-rooted Guiding Principles.
• Profit-sharing program.
• Excellent company-paid benefits package.
• Paid vacation and sick leave, including a “vacation purchase program” to take more time off.
• Monthly All-hands meetings.
• Active social committee.
• 50% TTC cost-sharing in Toronto.
• The Office has shower facilities for midday runs or biking to work. A bike Share station is within a 5-minute walk of the Office.
• The location offers free parking on-site or around the premises.

Your day may include:

Event Planning & Execution

• Conceptualize, plan, and execute events, including conferences, webinars, meet-ups, and tradeshows.
• Collaborate with cross-functional teams to align event objectives with business goals.
• Manage budgets, negotiate vendor contracts, and track expenses to ensure cost efficiency.
• Identify, secure, and manage event sponsorships to enhance visibility and align with event objectives.

 Speaker Selection & Management

• Work with the Senior management team to proactively identify and recruit high-profile speakers using creative outreach and networking strategies.
• Build and maintain relationships with speakers, ensuring seamless communication and logistics coordination.
• Manage all speaker needs, including travel, accommodations, presentation materials, and post-event follow-ups.

Event Venue & Catering

• Research, evaluate, and secure venues that align with event goals, branding, and audience expectations.
• Collaborate with vendors to finalize AV, catering, and on-site logistics contracts.
• Oversee food and beverage arrangements, ensuring compliance with safety standards and dietary preferences.

Branding and Messaging

• Ensure all events are consistent with the company’s brand and messaging strategy, creating cohesive and impactful experiences for attendees.

VIP Engagement

• Plan and organize VIP activities, including pre-conference socials and post-event dinners, to create memorable experiences.

Post-Event Analysis

• Collect and analyze feedback to measure event success and identify areas for improvement.
• Provide detailed post-event reporting to inform future planning.

What We’re Looking For:

At StarFish Medical, we believe in fostering a work environment where creativity and collaboration thrive. We’re not just coworkers; we’re a close-knit community passionate about what we do. We are looking to add to our team who have the following:

• Minimum 5+ Years of Experience: In event management, ideally in a B2B technology or design-focused corporate environment.
• Event Expertise: Proven skills in planning and executing in-person and virtual events, managing vendors, budgets, and logistics.
• Digitally Savvy: Proficiency with tools like Eventbrite, Mailchimp, Salesforce, and virtual event platforms.
• Exceptional Communication: Strong interpersonal skills to engage speakers, clients, vendors, and team members, with the ability to influence without authority.
• Data-Driven Approach: Advanced skills in Excel, CRM tools, and reporting to manage attendance data and evaluate event success.
• Team Collaboration: A track record of meeting deadlines while fostering positive team relationships.
• Travel Flexibility: Willingness to travel 4–5 times per year, including to U.S. locations.
• Education: A bachelor’s degree in marketing or communications or a related field is preferred.

Amazing Culture!

Our work environment received Canada’s Most Admired Corporate Culture awards for 2021, 2022 & 2023, recognizing best-in-class cultures that have helped enhance performance and sustain a competitive advantage. We are Canada’s leading medical device design service provider, providing a full complement of design, development, and low-contract manufacturing services in Victoria and Toronto. We successfully partner with innovative companies (both large and small) to create breakthrough products for several medical specialty areas.

About Compensation:

StarFish Medical works with external compensation consultants annually to ensure our ranges reflect the market and our compensation philosophy. StarFish Medical utilizes a career framework that outlines the skills, abilities and behaviours required to move between levels of a job family. Placement within a range is based on those skills, abilities and behaviours. When candidates are assessed for the posted position, we may find that their skills are more aligned with a different level and will discuss that as a separate opportunity. That position may have a different pay range

We thank all candidates who apply; however, only those selected for further consideration will be contacted after initial acknowledgement. No phone calls, please. 

We look forward to meeting you!